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Microsoft Visio Business Process Diagramming and Validation - PDF Free Download |
Microsoft visio 2013 business process diagramming and validation pdf free.
Would you like to automatically create a detailed, polished Visio flowchart from an Excel workbook? You can do this by using the Data Visualizer templates. Each template has an associated Excel workbook used to convert process data into a flowchart in Visio. You can also use your own custom Excel template, map Excel data to shapes in the Create Diagram from Data wizard, and automatically create the diagram. You can even add additional columns of data in Excel that are converted to Visio shape data.
Visio also supports two-way synchronization between the Visio diagram and the Excel workbook. Not only can you create the flow chart, by editing data in Excel and refreshing the diagram from Visio, but you can also make changes to the Visio Diagram and then update the Excel data from the diagram. The ability to use the Data Visualizer templates is only available with Visio Plan 2. See Visio Plan 2 to learn more about the subscription version of Visio. If you don't see the Data Visualizer templates or if you have other questions around getting started, visit the Data Visualizer frequently asked questions page.
Note: In order to use this feature, you must have an Microsoft subscription. If you are an Microsoft subscriber, make sure you have the latest version of Office. If you are an IT professional managing the Microsoft update process, check out the channel $getcurrent windows free folder delete download 10 page to learn which updates are provided in each channel.
We also have three new templates that allow you to create a chart without having a Visio license:. Organization chart based on Excel data. Basic flowchart microsoft visio 2013 business process diagramming and validation pdf free on Excel data. Cross-functional flowchart based on Excel data. Create a Data Visualizer diagram. How Excel columns продолжение здесь with Visio flowchart components.
Use other stencils to create a Data Visualizer diagram. Create and link to sub-process diagrams. Apply Data Graphics to your diagram. Manage the Excel workbook linked to the diagram. Next steps. Gather your ideas and work them out in a draft form on paper or by inking. This rough draft can help you jump-start your work and make the following steps go smoother.
To create a Data Visualizer diagram, you can work simultaneously in Excel and Visio. You might find it easier to work in two windows on your Windows device or in a multi-monitor environment. Visually comparing your work between Excel and Visio helps confirm you are doing what you intend to do. A Data Visualizer template has an Excel icon in the top left corner.
For more information on flow charts and their shapes, see Create a basic flowchart and Create a cross-functional flowchart. Note If you want to use the same sample Excel templates used in this article for reference, you can download them from the following links:.
Basic Flowchart Process Map. Cross-Functional Flowchart Process Map. To add a new worksheet, microsoft visio 2013 business process diagramming and validation pdf free the bottom of the workbook, select New sheet. Create an Excel table. For more information on using Excel tables, see Overview of Excel tablesCreate or delete an Excel tableand Resize a table by adding or removing rows and columns.
Add columns and rows to the table which are used to create the Visio diagram. There are specific requirements for the Excel table column headers and values. Use the section, How Excel columns interact with Visio flowchart components as a visual guide. Examine the Process Map tab in the Excel template. The columns in the Excel table are colored blue and green. The color provides a visual clue about the difference between the columns. The blue columns are used to create the flowchart in the Visio diagram.
All columns are also added as shape data. The green columns indicate additional shape data you can add to each shape. You can add any number of additional columns.
By default, this data is not visible in the diagram, unless you add data graphics. For more information about shape data and data graphics, see Add data to shapes and Data graphics, an overview. Switch back to Visio, in the template preview select your unit of measurement, and then select Create. Under Select the Excel workbookselect a workbook from a list of most recently used workbooks, or select Browse to locate the workbook you created in Stage 2. Under Select a table or a custom range in the workbook, select the table containing your Excel process data.
Select Finish. This accepts all default values that Visio fills in for the other pages of the wizard. As a result, the diagram is automatically created inside a container. Additional Visio pages are added depending on the size of the flow chart. It's a good idea to keep the Excel and Visio files in the same location because they work hand-in-hand. After you create a diagram with Data Microsoft visio 2013 business process diagramming and validation pdf free, you may want to make changes to it.
Visio supports bi-directional synchronization between the source microsoft visio 2013 business process diagramming and validation pdf free and the diagram.
Tip Keep both files synchronized and up-to-date after you finish working with them. When you change the Excel data, refresh the diagram; when you change the diagram content, update the Excel data.
In Visio, click in the diagram container to enable the Data Tools Design tab in the ribbon, and then select Refresh Diagram. As a result, the changes you made in the Excel workbook are displayed in the Visio diagram.
Note the following:. If you have made any changes to the diagram that may get lost after refreshing, Visio displays a Refresh Diagram Conflict dialog box. Keep all diagram shapes and connector lines inside the container. Any other objects on the page but outside the container are not affected.
For more information about containers, see Clarify the structure of diagrams by using containers and lists. If the Excel workbook is on a desktop computer or network file server, make sure it is saved and closed.
To avoid problems, use the following best practices:. In the Excel workbook, use an Excel Table as your data source, not a custom range. Do not use formulas in the Excel data source.
After you select Overwrite in the Update Source Data dialog box, Visio converts the formula to the formula result. In this case, Visio requires an windows 10 media keyboard free download column in your data to represent the connection between shapes.
After you select Overwrite in the Update Source Data dialog box, the additional column is added. You created a cross-functional flow chart diagram with both swimlanes and phases based on the order of data values in Excel.
If you change the order of the swimlanes or нажмите чтобы прочитать больше in the diagram, the order is changed in the data source.
After you select Overwrite in the Update Source Data dialog box, the swimlanes and phases in the diagram no longer follow the order of the data in the Excel workbook.
There are times when you may want to customize the creation of your Data Visualizer diagrams. For example, you may want to use different shapes to conform to your organization standards, or map to different column names in the Excel table.
When you select Create to enter the Create Diagram from Data wizard and after you enter values in the first page See Stage 4select Next or Back to display each page in the wizard. Select Help? For more information, see Use the Create Diagram from Data wizard. Use the following image walkthrough to understand how each Excel column is used to create the Visio flowchart. Note that a series of "tabs" "ID," "Description," "Next ID," and so on are used below to illustrate the various columns of an Excel table.
Click a tab name to see the illustration for that column. Process Step ID A number that identifies each shape in the flowchart.
This column is required, and each value in the Excel table must be unique and not be blank. This value does not appear on the flowchart. Process Step Description Text added to each shape in the flowchart. A branching shape has two next steps and is represented by comma-separated numbers such as 4,5.
You can have more than two next steps. Connector Label For branching shapes, connector labels are represented as text separated by a comma, such as Yes,No. Yes corresponds to 4 and Microsoft visio 2013 business process diagramming and validation pdf free corresponds to 5 in the example.
Shape Type The type of shape you want to represent in the Visio diagram, such as Process or Decision. Microsoft recommends using the drop-down lists to help validate your choices. Function and Phase The function or swimlane and phase or timeline that each microsoft visio 2013 business process diagramming and validation pdf free belongs to. This column only applies to a Cross-Functional Flowchart diagram and is ignored by a Basic Flowchart diagram.
Besides using the Data Visualizer templates, you can also use stencils from other templates when you create a Data Visualizer перейти.
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